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Dear AITO Colleagues

PRESIDENTS REPORT. 2007-08.
I am pleased to report that all the activities of the AITO for the financial year 2006-2007 have been successfully completed.

It is worth noting at this point that our financial year is from 1 October to 30 September each year.

Electronic Meetings
We are staying with having the Annual General Meeting electronically.

Whilst we accept the criticism that this does not allow some of our members to get together at least once a year, it also should be noted that with our membership spread across the whole of Australia, many of our members could not attend the AGM. This way at least everybody has an equal opportunity to participate.

Professional Development Course 2007
Thanks to Matt McDonell and Gary Greening and their teams for running another very successful Professional Development Course in Cronulla on the 26th, 27th and 28th August. It went very well.

Membership
It is very pleasing to note that we have seen a continued strong growth in membership during the year, from across Australia.

The majority of our members are still from NSW, however this majority is shrinking as more members join from other States - especially Victoria and Queensland.

Newsletters and Jobs on the Go
Our irregular reports on various Tourism positions that are advertised, continues to prove very popular with many of our members using this information to compare against their own salary and conditions.

There were 33 "Jobs on the Go" newsletters in the last 12 months

My personal thanks to those members who "fired" the positions in to me to send out - especially Kelly Hendry who is very generous in sharing this information .Thankyou Kelly - and congratulations on running another very successful Elvis festival

There seemed to be no end of positions being advertised and congratulations to our AITO colleagues who were successful in furthering their careers and secured new positions during the year.

Thanks to the Executive Team
I would like to express my appreciation to the Executive team who supported me in the efficient running of the AITO. In particular my thanks goes to

" Treasurer - Gary Greening
" Secretary - Les Moulds
" Vice President NSW - Rod Caldicott
" Vice President Victoria - Ron Mackay
" Vice President Western Australia - William Barry
" Vice President Queensland - Bob McAlister
" Training and Professional Development - Matt McDonell

Tom Phillips PSM, FAITO, FCPA
President
Australian Institute of Tourism Officers



2007 SECRETARY'S REPORT

As has been the norm for the past years, membership records have been maintained, Certificates issued, secretarial matters dispatched and all is in order.

Chairman Tom is to be congratulated for his ongoing committment to the organisation and for his newsletters and jobs on the go.

LES MOULDS
SECRETARY
Tom, if you have interested parties for the Secretary's job, please let them have it, as I am happy to hand over. I probably will see out another 12 months, god willing.



Australian Institute of Tourism Officers Ltd.
Treasurers Report 2006-07 Financial year.

The close of the 2006-07 financial year again saw the Australian Institute of Tourism Officers Ltd finish in a strong financial position and showing another surplus for the year.

Even without the sponsorship of Tourism NSW the annual Professional Development Course showed a small surplus.

Over all AITO posted a surplus of $ 5,942.03 (unaudited) for the financial year ending 30 September 2007.

As of the 30 September 2007 AITO held the following cash reserves.
Westpac Cheque Account $ 14,610.44 Cr
Westpac Term Deposit $ 51,579.17 Cr
Cash on Hand $ 0.00
Total Cash at Bank $ 66,189.61 Cr
Accounts receivable as at 30 Sep 2007 $ 2,381.50
Accounts payable as at 30 Sep 2007 $ 88.00


Recommendations
1. I move the membership fees for 2007-08 remain unchanged from 2006-07 year at: -
Membership Establishment Fee $ 25.00 plus GST
Full Member $ 80.00 plus GST $8.00
Associate Member $ 60.00 plus GST
Student Member $ 25.00 plus GST with no establishment fee


2. I further move that Kothes Chartered Accountants of Bega be retained as AITO's auditors for the2007-08 financial year

Financial Statements in PDF format.

Welcome to the Annual General Meeting of the AITO for 2006
Thursday 21st December 2006
The reports from the President, Treasurer, Secretary, Membership Officer and Auditor have all been circulated prior to this meeting.

Please vote on the following resolutions. If you do not record a vote by 5:00pm today then it will be assumed that you have voted in the affirmative.

Moved Tom Phillips Seconded Les Moulds that the minutes of the AGM held on the 9th December 2005 as circulated be confirmed.

Moved Tom Phillips, Seconded Les Moulds that the President report be accepted as circulated.
Moved Les Moulds, Seconded Gary Greening that the Secretary's reported be accepted as circulated.
Moved Gary Greening Seconded Tom Phillips that the Treasurer's report be accepted as circulated.
Moved Gary Greening, Seconded Tom Phillips that :-
the membership fees for 2006-07 remain unchanged from 2005-06 year at: -
Membership Establishment Fee $ 25.00 plus GST
Full Member $ 80.00 plus GST $8.00
Associate Member $ 60.00 plus GST
Student Member $ 25.00 plus GST with no establishment fee

Moved Gary Greening, seconded Tom Phillips that the Auditors Report be accepted as circulated
Moved Gary Greening, Seconded Tom Phillips that Kothes Chartered Accountants of Bega be retained as AITO’s auditors for the2006-07 financial year

Elections

There was only one nomination for President - Moved Gary Greening, Seconded Les Moulds that Tom Phillips be elected President
There was only one nomination for Secretary - Moved Tom Phillips Seconded Gary Greening that Les Moulds be elected Secretary.
There was only one nomination for Treasurer - moved Tom Phillips, seconded Les Moulds that Gary Greening be elected Treasurer.
There was only one nomination for the following positions.
Moved Tom Phillips, seconded Les Moulds that the following be elected to the positions nominated
Vice President NSW - Rod Caldicott
Vice President Victoria - Ron Mackay
Vice President Western Australia - William Barry
Training and Professional Development – Matt McDonell
Visitor Information Centre Development Reference Group - Delegate Tom Phillips

There were two nominations for Vice President Queensland . In alphabetical order Tanya Lipus and Bob McAlister. The CV's for the two nominees have been circulated. You have up to 5:00pm today to record your vote if you have not already done so. In this case if you do not vote it will be recorded as an abstention.

Special resolution
Moved Tom Phillips, Seconded Les Moulds that Mrs Joanna Gash, AITO Member Number 13, and Federal Member for Gilmore be elevated to the rank of Life Member with the hearty congratulations of the Australian Institute of Tourism Officers Ltd.

Thankyou
Hooroo
Tom

Tom Phillips
President
Australian Institute of Tourism Officers
PO Box 42
Nowra NSW 2541
Australia

Presidents Report- 2005


I am pleased to report that all the activities of the AITO for the financial year 2004-2005 have been successfully completed.
It is worth noting at this point that our financial year is from 1 October to 30 September each year.

Electronic Meetings
We are staying with the new ground we broke in 2002 and having the Annual General Meeting electronically.
Whilst we accept the criticism that this does not allow some of our members to get together at least once a year, it also should be noted that with our membership spread across the whole of Australia, many of our members could not attend the AGM. This way at least everybody has an equal opportunity to participate.

Membership
It is very pleasing to note that we have seen a continued strong growth in membership during the year, from across Australia.
The majority of our members are still from NSW, however this majority is shrinking as more members join from other States - especially Victoria.

Jobs on the Go
Our irregular reports on various Tourism positions that are advertised, continues to prove very popular with many of our members using this information to compare against their own salary and conditions. There were 38 "jobs on the Go" newsletters in the last 12 months.
Unlike this time last year the number of Tourism Jobs around Australia that have been advertised has slowed down in the last 3 months

Thanks to the Executive Team
I would like to express my appreciation to the Executive team who supported me in the efficient running of the AITO. In particular my thanks goes to

" Gary Greening - Treasurer
" Les Moulds - Secretary
" Matt McDonell and his team in Training and Professional Development
" Stuart Allardice - Public Relations and Membership
" Karolyn Sikkema - Vice President Tasmania
" Ron Mackay - Vice President Victoria
" Rod Caldicott - Vice President NSW

Tom Phillips PSM, FAITO, FCPA
President
Australian Institute of Tourism Officers


Secretary's Report 2005


2005 has been another exciting year for A.I.T.O. with another successful T.P.D. Programme being held in Bathurst, congratulations Matt and all your team, in Wagga Wagga in 2006 no doubt.
The life as Secretary of A.I.T.O. has again been very carefree with the onerous task of keeping our records up to date, which has been done with the help of Tom and Gary who keep the details flowing, thank you both.
Once again in 2005, it has been a pleasure to be part of the team of this important industry group of lovely people.

LES MOULDS
SECRETARY



Treasurers Report



Australian Institute of Tourism Officers Ltd.
Treasurers Report 2004-2005

1. Profit /loss
AITO for the financial year 2004-2005 completed the trading year with a small surplus (Refer auditors Report).
2. Bank Balances
As at the 30 September 2005 AITO held the following bank balances.
Cheque Account $ 19,570.79
Term Deposit $ 31,768.95

3. Accounts Receivable
At the end of the financial accounts receivable showed a balance of $ 3532.00

4. Accounts Payable
At the end of the financial accounts payable showed a balance of $ 00.00

5. Membership Fees 2004- 2005
Due to the cash reserves being held by the Institute I move that membership fees for the 2005 - 2006 financial year remain unchanged at:-
Full Member $80.00 plus GST = $88.00
Associate member $60.00 plus GST = $66.00
Student $25.00 Plus GST + $27.50 (Student exempt from joining fee)
Joining Fee $25.00 Plus GST = $27.50

6. Auditors
I also move that Kothes (Charted Accountants) of Bega continue as the auditors of The Australian Institute of Tourism Offices Ltd. (AITO) for the financial year 2005 - 2006.

7. Financial Year
The membership should note that the financial year for AITO is 1 October to 30 September
The audited statements of account for the period are attached

Draft Financial Statements in PDF Format enter here.

Gary Greening
Treasurer


Membership and Public Relations Report
Membership
The AITO continues to show growth in its membership numbers over the last 12 months .This growth is a reflection of the continuing recognition of the role of the Tourism professional within the industry. AITO gives this growth sector of the industry a single and strong voice at a professional level within their organisations. The continued growth of AITO is based on a strong and active membership.

The membership of the AITO has achieved a recent high with 90 members.

This made up of NSW -77, Victoria - 10, Tasmania - 3, Western Australia -1. At this stage the organisation has a strong NSW membership base. However there are plans to mount a promotional campaign in the other states starting with Queensland and South Australia, to increase the membership of the organisation.

Public relations
There as been limited activity in this area during the reporting period. However press releases announcing the new management team at AITO. These releases where picked up by the regional press in Armidale, Inverell and southern NSW. Release where sent to all major trade papers. The release was also picked by Aurora Practical solution that manages the NSW VIC Accreditation scheme and placed on the AVIC web site.

Further press releases are plan during the year as the need arises.

Stuart Allardice
Membership and Public Relations.

Minutes of the AGM
Annual General Meeting of the Australian Institute of Tourism Officers.
Friday the 9th December 2005.



Apologies
Apologies have been received from Hank van Apeldoorn
Moved Tom Phillips, Seconded Les Moulds that the apologies be accepted.

Agenda
1 Minutes of the Annual General Meeting of 20th January 2005 –
This was sent to you on the 18th November 2005.
Moved Les Moulds Seconded Tom Phillips that the minutes as circulated be confirmed.

2. Business Arising form the Minutes
If you wish to raise any matters arising from the minutes please reply by e-mail.

3. President’s Report
This was sent to you on the 18th November 2005 as part of the combined Executive report.
Moved Tom Phillips, seconded Les Moulds that the Presidents report be accepted

4. Secretary’s Report
This was sent to you on the 18th November 2005 as part of the combined Executive report.
Moved Les Moulds, seconded Tom Phillips that the Secretary's report be accepted.

5. Treasurer’s Report
This was sent to you on the 18th November 2005 as part of the combined Executive report.
However as it contains notices of motion it is now repeated :-.
The notices of motion are
Moved Gary Greening, Seconded Tom Phillips that due to the cash reserves being held by the Institute that membership fees for the 2005 – 2006 financial year remain unchanged at: -

Full Member $80.00 plus GST = $88.00

Associate member $60.00 plus GST = $66.00

Student $25.00 Plus GST = $27.50 (Student exempt from joining fee)

Joining Fee $25.00 Plus GST = $27.50

Please vote by e-mail on this motion. If you do not vote it will be taken that you support this motion.

On the 18th November the draft of the Auditor’s report was e-mailed to all members with the notation that the only changes that needed to be made was that Karolyn Sikkema and Matt McDonell were to be added to the list of Directors and that Kelly Atkinson and Bindi Gove had stood down as Directors as at the 20th January 2005. This report has now been changed to reflect this. All other matters in the report are as they were in the draft. However as the final report is in excess of 382KB it will not be e-mailed out to all members until after 5.00pm tonight.
Link here for final draft.

Moved Gary Greening, Seconded Tom Phillips that the Auditors Report as circulated and with the changes noted be accepted.

Please vote by e-mail on this motion. If you do not vote it will be taken that you support this motion.

6. Appointment of Auditor
Moved Gary Greening, Seconded Tom Phillips that Kothes Pty Ltd (Charted Accountants) of Bega continue as the Auditors of The Australian Institute of Tourism Offices Ltd. (AITO) for the financial year 2005 – 2006.

Please vote by e-mail on this motion. If you do not vote it will be taken that you support this motion

Moved Gary Greening seconded Tom Phillips that the balance of the Treasurer's report as circulated be accepted

7. Membership and Public Relations Report
This was sent to you on the 18th November 2005 as part of the combined Executive report.
Moved Stuart Allardice, seconded Tom Phillips that the report on Membership and Public Relations be accepted.

8. Training Report - Mathew McDonell
Matt will be standing once again for the position of Training and Professional Development

9. Business for which due Notice has been given.
Nil
10. Election of Office Bearers
President - There is only one nominee – Tom Phillips  Elected
Secretary - There is only one nominee – Les Moulds  Elected
Treasurer - There is only one nominee – Gary Greening   Elected
Public Relations and Membership - There are two nominees - Stuart Allardice and Matt vanderWall.   Elected by electronic vote.
Training and Professional Development - there is only one nominee - Matt McDonell  Elected
Vice President NSW – There is only one nominee – Rod Caldicott  Elected
Vice President Victoria - There is only on nominee - Ron MacKay   Elected
Vice President Tasmania- There is only one nominee – Karolyn Bertino   Elected
Vice President Queensland There is only one nominee – Bob McAlister   Elected
Vice Presidents other States and Territories - There are no nominees
Visitor Information Centre Development Reference Group - Delegate Tom Phillips  Elected

11. Recommendations to the incoming Executive
Nil

12. Close of meeting .

This electronic meeting was closed at midnight Friday the 9th December 2005.

Tom Phillips
President AITO